Electronic submission of the Consolidated Statement of Condition (CSOC) and the Consolidated Statement of Income and Expense (CSIE) to the Supervisory Reports and Studies Office (SRSO)

CIRCULAR LETTER Series of 2001

To           :     Non-Bank Financial Institutions Performing Quasi-Banking Functions (NBQBs)

Pursuant to Circular Letter to all NBQBs dated August 7, 2000, allowing among others, the electronic submission of the Consolidated Statement of Condition (CSOC) and the Consolidated Statement of Income and Expense (CSIE) to the Supervisory Reports and Studies Office (SRSO),  it is further clarified that –

The ccmail address shall be SRSO-NBQB with title captions as follows:

Subject Date

Consolidated Statement of Condition (CSOC)

As of Reference Month

Consolidated Statement of Income  and Expense (CSIE)

As of Reference Month

The report shall be transmitted in an EXCEL format (sample format attached – Annex C) and saved using the following:

Report Title

File Name

File Type

Investment House

Financing Companies

1.  Consolidated Statement of  Condition

a.       Main Report

QBIH2

QBFC2

All files

b.       Schedule 1

QBIH01

QBFC01

should be

c.       Schedule 2

QBIH02

QBFC02

saved in

d.       Schedule 3

QBIH03

QBFC03

Formatted  Text

e.       Schedule 4

QBIH04

QBFC04

(Space Delimited)

f.         Schedule 5

QBIH05

QBFC05

type. *

2.  Consolidated Statement of Income and Expense

QBIH3

QBFC3

-do-

* Note:  File type Formatted Text (Space Delimited) automatically saves the files with an extension   .prn.

The attached data structure of  the CSIE (Annex A.6 for Investment Houses and Annex B.6 for Financing Companies) shall include column reference F as field for AMT and column reference G as field for DESC.

During the testing period, each NBQB that shall submit the reports via electronic mail shall also submit  the usual hard copy.  The timetable  for implementing the electronic reporting system for NBQBs shall be as follows:

Name of Report / Frequency Parallel Testing Period Live Implementation

Consolidated Statement of Condition  (CSOC) / Monthly

Two months (April 2001 and May 2001)

June 2001

Consolidated Statement of Income  and Expense (CSIE) / Monthly

Two months (April 2001 and May 2001)

June 2001

Only reports which strictly adhere with the prescribed format and data structure will be received by SRSO. After the parallel run, reporting entities shall rectify the errors and exceptions uncovered prior to the live implementation of electronic  transmission.

All other guidelines shall remain in effect.

ALBERTO V. REYES Deputy Governor