Guidelines on the Electronic Submission of Reports Required from Trust Entities

BANgKo SENrnnL Ne PlutPlxng OFFICE OF THE DEPUW GOVERNOR SUPERVISION AND EXAMINATION SECTOR MEMORANDUM NO. M-2Ot7 {27 To Att TRUST ENTITIES Subject : Guidetines on the Etectronic Submission of Reports Required from Trust Entities pursuant to Circular No. 967 dated 27 luly 2OL7 on the Reportorial Requirements for Trust Entities (TE)l/, the following submission guidelines shall be observed beginning with the reporting period ending 30 September 2OL7: 1. The list of covered reports for electronic submission, the prescribed e- mail address designated for each covered report, the prescribed file name for the said reports and the required standard format for the subject line of the e-mail transmission are provided in the attached Annex A. 2. The prescribed Data Entry Template (DET), database file structure and corresponding control prooflist (CP) for each covered report prescribed for submission can be downloaded from http ://www.bsp.gov.ph/SES/reporti ng_tem plates or requested from the BSP-Supervisory Data Center (SDC). 3. The prescribed DET or database file, as the case may be, together with the corresponding scanned CP in Portable Document Format (PDF) duly certified and signed by the authorized official of the reporting TE shall be transmitted electronically within deadline to the prescribed e-mail address indicated in the attached Annex A. 4. Hard copy submissions shall not be accepted. TEs that are unable to transmit electronically via e-mail can submit such report and the corresponding scanned CP in compact disc (CD) or any portable storage device (e.S. USB) through messengerial or postal services within the prescribed deadline to: The Director Supervisory Data Center (SDC) Bangko Sentral ng PiliPinas 11th Floor, Multi-StoreY Building BSP Complex, A. MabiniStreet Malate, Manila 1004 perform trust functions; 1/ Trust entity shall refer to a: (1) bank or an NBFI, through its specifically designated business unit to Section 79 of or (2) trust corporation, authorized by the Bangko Sentral to engage in trust and other fiduciary business under g791 (The General Banking Law of 2000) or to perform investment management services under Section 53 of R'A. No. R.A. No. 879L. A. Mobini st., Motole loo4 Monilo, Philippines . (6321 708-7701 . www.bsp.gov.ph . [email protected]

5. Only electronic submissions originating from officially registered e-mail address/es of the TE shall be recognized and accepted by the SDC. Same registered e-mail address/es shall be used by the SDC in electronically acknowledging the submitted report and transmitting the correspondlng validation results. 6. Report submissions that do not conform to the above prescribed procedures shall not be accepted and, thus, considered unsubmitted. lt likewise follows that only the DETs or database file structures prescribed by the BSP shall be accepted as compliant with the existing reportorial requirements subject to validation and applicable penalties for late and / or erroneous reporting. For compliance. G. FONACIER !_ September 2OI7

Annex A Pagel ot2 A. For Trust Corporations Report Tide (Report Acronym! File Prescribed File Name Prescribed E-mail Address Submlssion Deadlines Standard Format for $e Subiect of the E-nlail I Report on NDF Transactions with non- Data Entry Template NDF.xls ;[email protected] 2nd business day after end of reference NDF <TC Name>, Reference Period resident (NDF) lontrol Prooflist NDF-Control Proofl ist.odf nreek i.e., NDF TC Nome, 29 September 2077 2 Financial Reporting Package for Trust Data Entry Template lC-Trust.xls ;dctc-frpti @ bsp.gov.ph l0th business day from end of reference FRPTI <TC Name>, Reference Period Institutions (FRPTI) Database File frust.csv luarter i.e., FRPfl TC Name, 3O September 2077 lontrol Prooflist FRPTFControl Proofl ist.pdf 3 Financial Reporting Package (FRP) )ata Entry Template FRPTC.xls [email protected] 15th business day from end of reference FRP <TC Name>, Reference Period lontrol Prooflist TCF9Control Proofl ist.pdf quarter i.e., FRP TC Name, 3O September 2077 4 Balance Sheet for Publication (PBS) Data Entry Template PB9TC.xls [email protected] 2oth business day from receipt of call PBS <TC Name>, Reference Period i.e., PBS TC Namq 30 September 2017 Sontrol Prooflist PB9Control Proofl ist.odf Scanned copy of Published Balance icanned PBS with PBSCert.pdf [email protected] 5th business day from publication date Sheet with Publisher's Certificate (PBS) Publisher's Certificate 5 Expanded Report on the Real Estate Data Entry Template REE.xls [email protected] 30th business day from end of reference REE <TC Name>, Reference Period Exposures (REE) Sontrol Prooflist REE-Control Proofl ist.pdf quarter i.e., REE TC Nome, 3O September 2017 5 Credit and Equity Exposures to Database File CREDEX.dbf sdctc-credex@ bsp.gov. ph 15th business day from end of reference CREDEX <TC Name>, Reference Period Individuals/Companies/Groups quarter i.e., CREDEX TC Name, 30 September 2077 Aggregating P1 Million & above 3ontrol Prooflist CREDEX{ontrol Proofl ist.pdf (CREDEXI 7 lT Risk Profile Report (ITPROFILE) Data Entry Template lTPROFlLE.xls sdctc-itprofi [email protected] 25 calendar days after end of reference ITPROFILE <TC Name>, Reference Period 3ertification lT-Control Proofl ist.odf year i.e., ITPROFILE TC Name, 37 December 2077 8 Biographical Data of Directors/Officers icanned Data Entry BlODATA.pdf [email protected] 20th business day from the date of BIODATA <TC Name>, Reference Period with lD picture (BIODATA) femplate election of the directors in which the i.e., Biodoto TC Nome, 30 September 2077 officers are appointed/promoted or from the date the change of name or residential address occurred 9 Report on Crimes and Losses for Head Data Entry Template- RCL_<Reference [email protected] Not later that ten(10) calendar days from RCL <TC Name> <Control Numbep <Report Office,/Branches (RCL) lnitial No.> Initial.xls knowledge of crime/incident Status> 3ontrol Prooflist RCL-Control i.e., RCLTC Nome 0930774001 lNlTlAL Prooflist Initial.odf Data Entry Template- RCL_<Reference [email protected] Complete report not later than twenty RCL <TC Name> <Control Number> <Report Final No.> Final.xls (20) calendar days from termination of Status> 3ontrol Prooflist RCL-Control investigation i.e., RCLTC Name O93077-OO01 FINAL Prooflist Final.odf

Annex A Page2ol2 B. For Banks and Non-Bank Financlal Instltutions (NBFI) with Trust Authority Reoort Title File Prescribed File Name Prescrlbed E-mail Address Submission Deadllnes Prescribed Subject Line L Financial Reporting Package for Trust Data Entry Template KB-Trust.xls dckb-frpti @bsp.gov.ph 2fth business day from end of reference FRPTI <BSFI Name>, Reference Period Institutions (FRPTI) Database File Trust.csv quarter i.e., FRPTI BSFI Nome, 30 September 2077 Control Prooflist FRPTI-Control Proofl ist.pdf Data Entrv Temolate TB-Trust.xls sdctb-f rpti @bsp.gov. ph Database File Trust.csv Control Prooflist FRPTI-Control Proofl ist.odf Data Entry Template RB-Trust.xls [email protected] Database File Trust.csv Control Prooflist FRPTI-Control Proofl ist.pdf Data Entrv Temolate NB-Trust.xls sdcnbfi-frpti @bsp.gov.ph Database File Trust.csv Control Prooflist FRPTI-Control Proofl ist.odf